CaelusCore
CAELUSCORE

Contractor Safety & Compliance.Vendor programs that keep you work-ready.

CaelusCore designs and operates vendor compliance programs that keep safety, insurance, WSIB/WCB, and training requirements clear, enforced, and audit-ready across your entire vendor base so projects are never delayed by documentation failures, expired credentials, or last-minute work stoppages.

Structured contractor compliance program and requirement matrices.
Prequalification and onboarding systems that reduce guesswork.
Owner portal and documentation operations kept consistently current.
Ongoing monitoring cycles to prevent work holds and surprises.

A system, not just document uploads.

CaelusCore builds the structure behind vendor safety and compliance through clear requirements, defined prequalification rules, controlled onboarding workflows, and consistent monitoring cycles. Vendors know what is expected from the start, documentation moves through a disciplined process, and every decision point is traceable. We manage the daily operational work that keeps the program running. This approach is designed for contractor-heavy operations where delays, denials, or low scores in owner and third-party systems directly affect eligibility.

ACTIVE PROGRAM ELEMENT

Core building blocks inside the vendor compliance program.

Contractor requirement matrix

Definition of minimum safety, insurance, WSIB/WCB, and training requirements by contractor type so expectations are clear before any work is awarded.

Why contractor compliance needs a defined program.

Vendor management is not optional in critical work environments. Owners, regulators, and insurers expect clear requirements, documented checks, and consistent oversight. When those elements are ad hoc or scattered, the result is unstable portal scores, avoidable work denials, and rushed document chases before major projects or audits.

Bid and work eligibility

Many owners will not award or continue work if contractor documentation is incomplete or portal status is red or suspended. A defined program directly protects bid access and ongoing work.

Contractor safety & compliance program components.

Services are structured as components of a single vendor compliance program. Each area focuses on a distinct part of how contractors are screened, onboarded, monitored, and kept work-ready, while contributing to a coherent system instead of isolated tasks.

COMPONENT 01

Contractor Compliance Program Design

Design of a practical contractor safety and compliance program that defines how requirements are set, reviewed, approved, and maintained across all vendors.

  • Contractor requirement matrices by work type and risk level
  • Standardized document, training, and coverage expectations
  • Defined roles, responsibilities, and decision points
  • Workflow mapping from pre-bid through active work

COMPONENT 02

Prequalification & Onboarding System

Structured prequalification and onboarding process that reduces guesswork and ensures new contractors are screened consistently before being approved to work.

  • Standard intake forms and data collection templates
  • Review of safety programs, statistics, and references
  • Insurance, WSIB/WCB, and training verification before approval
  • Documented pass/fail criteria and conditional approvals

COMPONENT 03

Owner Portal & Documentation Operations

Operational management of owner and third-party compliance portals, along with internal record structures, to keep contractor status stable and work-ready.

  • Maintenance of ISNetworld/Avetta/Cognibox and owner portals
  • Submission and update of questionnaires, forms, and evidence
  • Alignment of internal folders and naming with portal requirements
  • Monitoring of scores and required changes to avoid work holds

COMPONENT 04

Ongoing Monitoring & Renewal Cycles

Monthly or quarterly cycles that keep contractor records current, highlight gaps early, and prevent last-minute scrambles before projects or audits.

  • Scheduled review of active contractor documentation
  • Expiry and renewal tracking for insurance, WSIB/WCB, and training
  • Follow-up with contractors on missing or weak submissions
  • Simple scorecards showing which contractors are at risk

COMPONENT 05

HSE Program Completeness & Gap Identification

High-level review of contractor HSE program content against common industry expectations, with clear gap identification and practical recommendations.

  • Screening of safety manuals and core procedures for completeness
  • Identification of missing or weak elements versus typical expectations
  • Prioritized list of corrections and improvements for contractors
  • Tracking of resubmissions and updated documents over time

Turn contractor compliance into a defined, repeatable program.

Instead of reacting to requests and portal downgrades, build a contractor safety and compliance program that sets expectations up front, keeps documentation current, and makes audit discussions straightforward.

A focused look at how your current contractor processes support or undermine eligibility, scheduling, and audit readiness